Job Recommendation Letter

Job Recommendation Letter

Utilize our Job Recommendation Letter.

A job recommendation letter is a common request from employers during the hiring process, and it holds significant weight in determining whether the applicant will secure the position. Ideally, this letter should be authored by a supervisor or manager who has closely worked with the candidate, allowing them to witness the candidate's skills and abilities firsthand.

A robust letter of recommendation should have several key elements:

  1. Qualifications of the Referrer: The letter should establish why the individual providing the reference is well-suited to do so, emphasizing their authority and experience in assessing the candidate's performance.
  1. Customization to the New Position: Whenever possible, the letter should be tailored to the specific job the candidate is applying for, highlighting how their skills align with the job requirements.
  1. Specific Examples: The letter should offer concrete examples and instances that demonstrate why the applicant is a suitable choice for the job. These examples should showcase the candidate's competencies and accomplishments.

To aid you in crafting a compelling letter of recommendation, we've prepared a comprehensive guide with illustrative examples.

Table of Contents

Key Inclusions for an Effective Letter of Recommendation

For an impactful letter of recommendation, ensure it is concise, formal, and highly specific, encompassing the following key elements:

  1. Relationship Disclosure: An explanation of the recommender's acquaintance with the job applicant, clarifying the nature of their professional relationship.
  1. Highlighting Strengths: A summary of the applicant's most commendable qualities and attributes that make them a valuable candidate for the position.
  1. Supportive Examples: Inclusion of specific and illustrative examples to substantiate the claims made in the letter, offering tangible evidence of the candidate's capabilities.

Selecting the Right Recommender

When choosing an individual to provide a recommendation, it's crucial to opt for a highly regarded source, ideally someone under whom the applicant has worked directly for a substantial duration. While a friend, colleague, neighbor, or family member can provide a more personal character reference, obtaining insights from a professional perspective is highly advisable. The selected person should possess the ability to offer an honest assessment of the applicant's character and work ethic. They should be capable of providing specific anecdotes and examples that attest to the candidate's integrity.

It's vital to remember that a recommendation letter should only be penned if it can be a genuinely positive one. Otherwise, it might have a counterproductive effect and potentially harm the applicant's prospects of securing the job.

Selecting the Right Person to Write a Job Recommendation Letter

The primary objective of a job recommendation letter is to build a compelling case for the applicant's potential success in the desired role. Typically, the most qualified individual to make this case is a current or former supervisor.

Nonetheless, there are exceptions to this rule. For instance, if you are a student or have recently graduated, lack recent work experience, or do not possess relevant work experience, a professor or another personal contact might be a more appropriate choice to craft the recommendation. In such cases, these individuals can better speak to your skills and qualities that are relevant to the position in question.

Effective Preparation for Writing a Recommendation Letter

To craft a powerful recommendation letter, the person providing the reference should be well-informed about the position the applicant is pursuing. This way, they can tailor the content to accentuate attributes that directly align with the new job, resulting in a highly impactful letter. If the exact position isn't specified, the prospective employee should furnish the writer with examples of the kinds of roles they intend to apply for.

Additionally, sharing a resume or curriculum vitae with the writer before they begin composing the letter is highly beneficial. This document will give the writer insights into the applicant's qualifications and accomplishments, enabling them to emphasize the qualities highlighted by the candidate.

Letter Format: Structuring a Recommendation Letter

A recommendation letter should strike a balance - it shouldn't be overly lengthy like a 20-page essay, but it should also provide substantial content, more than just a couple of sentences. A well-crafted letter typically comprises four key sections, aiming to maintain a concise, one-page format:

  1. Introduction: This section serves to introduce the letter and establish its purpose.
  1. Body Paragraphs: Typically, 2-3 body paragraphs offer detailed information, including specific examples, to support the applicant's qualifications.
  1. Conclusion: The concluding section summarizes the key points and reinforces the recommendation.

By adhering to this structured format, you can ensure that each part of the letter serves its intended purpose effectively.


In the introduction paragraph, the writer should furnish the employer with the following information: the name of the person for whom the recommendation is being provided, the type of relationship between the writer and the applicant, and the qualifications of the writer. The writer should include their job title and clarify whether they have worked with the employee in a supervisory capacity. Presented below are two illustrative examples of a robust introductory paragraph. Please note that the employer's full name, position, company, and address are provided above the introductory paragraph.

[Insert Employer's Full Name] [Insert Position] [Insert Company] [Insert Address]

Example 1

I am writing to highly recommend [Applicant's Full Name] for the [Position] at [Company]. In my capacity as [Your Job Title] at [Company], I have had the privilege of working closely with [Applicant's Full Name] for [Duration] and have been consistently impressed by [his/her] dedication, exceptional skills, and unwavering commitment to achieving [specific achievements or goals].

Example 2

It is my pleasure to write this letter of recommendation for [Applicant's Full Name], who is applying for the [Position] at [Company]. In my role as [Your Job Title] at [Company], I had the distinct honor of supervising and collaborating with [Applicant's Full Name] for [Duration]. During this time, I had the opportunity to witness [his/her] remarkable talents and contributions to our team, which were marked by [specific accomplishments or traits].

In both instances, the writer employs phrasing such as expressing "pleasure" or feeling "privileged" to provide the recommendation. This intentional choice of language serves to create an immediately positive impression of the applicant for the prospective employer. Furthermore, both examples succinctly outline the qualifications of the applicant while clearly stating the professional relationship between the writer and the employee. These introductory paragraphs are designed to pave the way for the writer to construct a persuasive argument in the subsequent body paragraphs. It's worth noting that Example 2 utilizes the salutation "To whom it may concern," which is the standard letter salutation when the specific employer or position is not yet identified in advance.

Paragraph #1

The initial body paragraph should serve as an extension of the introductory statement. It should spotlight a distinct quality or attribute of the applicant, substantiating this claim with precise anecdotes and examples. Typically, each paragraph should span 4-6 sentences to ensure the letter remains concise and fits on a single page.

Example 1

In her role as the floor manager at La Riviera, Candice consistently demonstrates exceptional interpersonal skills. Her seamless communication with the kitchen and servers, coupled with the care and attention she dedicates to every diner we serve, assures me that our restaurant consistently delivers a top-tier dining experience. Candice's remarkable grace under the substantial stress that accompanies our profession is truly commendable. I vividly recall a specific incident when a young line cook suffered a finger injury, significantly affecting our kitchen's efficiency. Candice skillfully managed the situation, attending to our guests, offering complimentary desserts and coffee, and ensuring their needs were met as they patiently awaited their meals. Not a single customer complained, and she even received a generous 100% tip from a table that had endured a 45-minute wait.

Example 2

Angela has been an invaluable asset to Moncton General Hospital, consistently delivering outstanding medical care with compassion and professionalism. Her innate ability to strike the right balance between empathy and practicality in every patient case, regardless of shift length or patient condition, sets her apart. Her four years of experience in our Pediatric Intensive Care Unit (PICU) have provided ample opportunities to showcase her exceptional capabilities. In one particularly memorable instance, we encountered an 8-year-old boy with severe pneumonia on the brink of respiratory failure. Angela's ability to console the distressed mother, explaining the necessity of initiating mechanical ventilation to prevent Acute Respiratory Distress Syndrome, was truly exceptional. She effectively conveyed the risks and patiently addressed all of the mother's concerns, ensuring her complete understanding and alleviating her anxieties about her son's health.

In the first example, the writer emphasized Candice's exceptional interpersonal skills, highlighting her ability to handle high-stress restaurant environments. The second example also focuses on a specific patient case to underscore Angela's professionalism and compassionate care.

Paragraph #2

Similar to the first body paragraph, the second (and potentially the third, if applicable) should spotlight an attribute and provide explicit examples that underscore the candidate's potential for success in the desired position.

Example 1

Demar's remarkable adaptability to new work environments stands out as one of his principal strengths, making him a valuable asset to your team. A quick learner and a critical thinker, Demar astoundingly surpassed quotas and achieved sales at the level of those with years of experience within just four months. His innate qualities as a salesman quickly emerged as he developed the ability to identify strong leads and displayed the persistence required for successful closings. A mere three months ago, Demar achieved a significant milestone by breaking the regional record for weekly sales as a junior salesman, securing six delighted customers who purchased Zypher Air Purifiers—no small feat due to their higher price point.

Example 2

Akilah's creativity and sharp critical thinking have consistently produced some of our advertising agency's most remarkable and influential work. She is my preferred copywriter when dealing with our most challenging clients, given her exceptional talent for understanding the client's needs as well as the preferences of the general public, allowing her to craft exceptionally effective marketing campaigns. Akilah and her team are solely responsible for doubling the target market awareness of one of our most esteemed clients in the span of just one year. Her intuitive and innovative approach to advertising makes her an ideal candidate for the role of creative director at your firm.

In the first example, the writer highlights the candidate's adaptability and substantiates this quality with recent accomplishments. The second example focuses on Akilah's creative thinking abilities and her role in significantly increasing client awareness, effectively aligning her with the position the candidate is aspiring to obtain.


In closing, I want to reaffirm my wholehearted endorsement of [Applicant's Full Name] for the [Position] role. [He/She] is not only highly qualified but also possesses the dedication and skills necessary to excel in this position. I am confident that [he/she] will prove to be a valuable addition to your team. Please do not hesitate to reach out if you have any further questions or require additional information. You can contact me at [Your Email Address] or by phone at [Your Phone Number].

Example 1

To conclude, I wholeheartedly endorse Satinder's application for the position of Vice Principal at Campbelltown Elementary School. Mr. Patel is an exemplary role model, a diligent worker, and a dedicated educator. I am confident that he will not only meet but exceed your expectations. While his departure is a loss to our faculty, I am certain that your institution will greatly benefit from his talents. Please feel free to reach out to me at your convenience via email at geoff.steinberg@smithsonsecondary.edu or by phone at (123) 456-7890 if you have any inquiries.

Best regards,

Geoff Steinberg Principal Smithson Secondary School geoff.steinberg@smithsonsecondary.edu (123) 456-7890

Example 2

I offer my highest recommendation for Adriano's candidacy for the position of Marketing Coordinator at Greg Horton International. His strong analytical skills, excellent communication abilities, and capacity to excel both independently and within a team setting make him the perfect fit for this role. Thank you for your time, and if you have any queries, please do not hesitate to contact me.


Jennifer Clooney Marketing Director STORK Marketing Group jennifer.clooney@storkmg.com (456) 789-0123

In both examples, the conclusion emphasizes the writer's strong support or highest recommendation for the candidate, provides contact information for further inquiries, and closes with a polite sign-off.


How do I write a letter of recommendation for a job?

When composing a letter of recommendation, it's crucial to use examples and specific details to substantiate why the individual in question is the top candidate for the role. Opt for strong, precise adjectives instead of relying on general terms or cliches. Put yourself in the shoes of the reader and contemplate what they might be interested in knowing. Make an effort to incorporate details or insights that wouldn't typically appear on a resume or application. This approach ensures that your letter is both informative and truly impactful.

How do you write a recommendation letter for a well-done job?

To craft a compelling letter of recommendation for a job well done, follow these key steps:

  1. Introduction and Statement of Recommendation: Begin with a concise introduction and clearly state your recommendation. Mention the individual's name and the role or accomplishment for which they are being recognized.
  1. List of Specific Reasons: Provide a detailed list of specific reasons why you are recommending them for their outstanding performance. This could include both soft skills (e.g., teamwork, leadership) and hard skills (e.g., technical proficiency) that contributed to their success.
  1. Personal Story with Evidence: Share a personal story or anecdote that illustrates the qualities and abilities that make them an exceptional candidate. Back up your claims with concrete evidence and examples.
  1. Closing Statement: Conclude the letter with a closing statement reiterating your strong endorsement. Include your contact information in case the reader has any follow-up questions or requires additional information.
  1. Signature: Sign the letter, either with a handwritten signature for a physical document or a typed signature for electronic or printed copies.

Following this structure and including specific, compelling examples will help create a powerful recommendation letter that recognizes and celebrates a job well done.

What is a recommendation for a job candidate?

A letter of recommendation serves as a window into the candidate's personal attributes, performance history, experience, strengths, capabilities, and professional potential. These insights are offered by someone who has had a close working relationship with the candidate. The selection committee heavily depends on these letters to aid in their ultimate decision-making process.

Sample for Job Recommendation Letter

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