Concrete Subcontractor Agreement

Concrete Subcontractor Agreement

Utilize Our Concrete Subcontractor Agreement.

The concrete subcontractor agreement outlines the relationship between a construction company or foreman managing a project site and a specialized concrete expert (the "subcontractor"). The subcontractor, who may also function as the concrete supplier or liaise with a supplier, ensures that the provided concrete meets the required standards. Upon concrete arrival, the subcontractor handles its guidance and placement as per directives. Once the pouring tasks are finished, unless specified otherwise, the subcontractor's responsibilities conclude, and payment for their services is expected.

Table of Contents

Types of Concrete Subcontractors

Concrete subcontractors serve various specialized niches in the construction industry, offering their expertise in distinct areas:

  1. Driveway / Paving Specialists: These subcontractors focus on installing and paving concrete for driveways, providing expertise in designing and constructing durable and aesthetically pleasing driveways.
  1. Flooring Experts: Flooring subcontractors specialize in installing concrete floors, ensuring precise pouring and finishing for both commercial and residential spaces.
  1. Repair and Maintenance Contractors: This category addresses professionals specializing in the repair and maintenance of existing concrete structures, ensuring longevity and structural integrity through repair work.
  1. Staining Professionals: Subcontractors skilled in concrete staining cater to decorative applications, providing expertise in enhancing the appearance of concrete surfaces with colored and textured finishes.
  1. Polishing Specialists: These subcontractors specialize in concrete polishing, offering services to refine and enhance the look and durability of concrete surfaces, often used in commercial spaces.
  1. New Construction Contractors: Experts in new construction projects, these subcontractors are involved in pouring, shaping, and finishing concrete for new buildings or structures.
  1. Resurfacing Professionals: This category deals with subcontractors specializing in resurfacing existing concrete, providing solutions for upgrading and renewing worn or damaged concrete surfaces.

Each specialized type of concrete subcontractor brings tailored skills and knowledge to their respective niche, ensuring quality and expertise in their specific area of concrete construction or renovation.

Concrete Quality Standards

Concrete quality standards are crucial for ensuring the durability and integrity of construction projects. Here's an expanded outline:

1. Mix Design Specifications: Define the required concrete mix design parameters, including the proportion of cement, aggregate, water, and additives, to meet the project's structural and environmental demands.

2. Strength Requirements: Specify the required compressive strength and other relevant strength properties, ensuring the concrete can withstand anticipated loads and environmental conditions.

3. Durability and Performance: Detail durability factors such as resistance to freeze-thaw cycles, chemical attacks, and abrasion to ensure the concrete's long-term performance.

4. Workability and Finishing: Address workability requirements, ensuring the concrete is easily placed, compacted, and finished according to the project's design and aesthetics.

5. Testing and Inspection: Outline procedures for testing and inspection throughout the project to verify that the concrete meets the specified quality standards.

6. Compliance with Codes and Standards: Ensure compliance with local, national, and industry-specific standards (e.g., ASTM, ACI), guaranteeing that the concrete meets regulatory and quality benchmarks.

7. Adherence to Project Requirements: Align the quality standards with the specific needs of the project, considering its design, environment, and intended use.

8. Quality Control Measures: Define measures for quality control, including batch testing, sample collection, and record-keeping to maintain and demonstrate the quality of the concrete used.

9. Quality Assurance Protocols: Implement protocols to ensure consistent adherence to quality standards, such as supplier evaluations, site inspections, and process audits.

10. Documenting Compliance: Detail procedures for documentation and reporting to track and confirm compliance with the specified quality standards, ensuring transparency and accountability throughout the project.

Establishing comprehensive and project-specific concrete quality standards ensures that the construction materials meet the required specifications, resulting in durable, safe, and reliable structures.

Scope of Work

Defining the scope of work is crucial for aligning expectations and responsibilities between the construction company or foreman and the subcontractor. Here's a breakdown:

1. Description of Services:

  • Define the specific services the subcontractor will provide, such as concrete pouring, finishing, and placement.
  • Specify if the subcontractor is also responsible for sourcing concrete or coordinating with suppliers.

2. Project Deliverables:

  • Clearly state the expected deliverables, such as accurately poured and finished concrete according to project specifications.
  • Include details on any additional requirements, like cleaning or site restoration after the concrete work is completed.

3. Timeline and Milestones:

  • Outline the project's schedule, including start and end dates, milestone deadlines, and key project phases.
  • Detail any time-sensitive aspects or critical milestones the subcontractor is responsible for meeting.

4. Materials and Equipment:

  • Specify the materials, tools, and equipment the subcontractor is expected to provide or use during the project.
  • Outline any specific requirements for equipment maintenance or replacement if needed.

5. Site Responsibilities:

  • Define the areas of the project site where the subcontractor will work and the access they will have.
  • Establish responsibilities for site safety, cleanliness, and compliance with site regulations and protocols.

6. Limitations and Exclusions:

  • Identify any tasks or responsibilities that fall outside the subcontractor's scope of work.
  • Specify any limitations regarding alterations to original plans or extra work that may require additional negotiations.

7. Reporting and Communication:

  • Define the reporting structure and communication channels between the subcontractor and the project manager or foreman.
  • Establish how progress updates, issues, or changes will be communicated and documented.

8. Change Order Process:

  • Detail the process for handling change orders, modifications, or additional tasks outside the original scope, including approval and documentation procedures.

9. Compliance and Quality Standards:

  • Emphasize the need for adherence to industry standards, regulations, and the quality specifications outlined in the contract.

A clear and comprehensive scope of work helps prevent misunderstandings, ensures accountability, and establishes a framework for successful collaboration between the construction company and the subcontractor.

Termination Clause

Certainly, a termination clause in a subcontractor agreement is essential to establish clear guidelines for ending the contractual relationship. Here's how it could be outlined:

1. Termination Conditions:

  • Define the conditions under which either party may terminate the agreement. These conditions could include breaches of contract, failure to meet project milestones, insolvency, or unforeseen circumstances affecting the project.

2. Notice Period:

  • Specify the required notice period for termination by either party. This allows both sides time to resolve issues or prepare for the end of the agreement.
  • Detail the method of providing and receiving termination notices, such as written communication via certified mail or email.

3. Cure Period:

  • Consider including a "cure period" for certain breaches, giving the subcontractor a specific duration to rectify issues or breaches before the termination becomes effective.

4. Termination Procedures:

  • Outline the steps and procedures to be followed upon termination, including the return of equipment, materials, or any project-related documents.
  • Clarify any outstanding payments, including what's due or any reimbursements owed, and the timeline for settlement.

5. Contractual Obligations upon Termination:

  • Define the subcontractor's obligations post-termination, such as providing final reports, project status summaries, or transferring any project-related information.

6. Dispute Resolution:

  • Include provisions for resolving disputes that arise from the termination, whether through mediation, arbitration, or legal proceedings.

7. Severability Clause:

  • Consider adding a severability clause, ensuring that if one part of the termination clause is deemed invalid or unenforceable, the remainder of the agreement stays intact.

8. Compliance with Laws:

  • Ensure that termination procedures comply with local laws, regulations, and industry standards.

9. Final Documentation:

  • Specify the need for the parties to complete and sign final documentation acknowledging the termination, and confirming any outstanding matters or payments.

A well-defined termination clause ensures a structured and fair process for ending the subcontractor agreement, protecting both parties' interests and providing clear steps to resolve any issues that lead to termination.

Payment and Invoicing

Certainly, outlining clear payment and invoicing terms within a subcontractor agreement is crucial for ensuring transparent compensation. Here's how you might structure it:

1. Payment Schedule:

  • Define the payment schedule, including the frequency of payments (weekly, bi-weekly, monthly) or milestone-based payments tied to project progress.

2. Payment Terms:

  • Clarify the payment terms, such as the due date for each invoice and the acceptable payment methods (bank transfer, check, etc.).
  • Specify whether payments will be made upon completion of specific project stages, delivery of services, or at predetermined intervals.

3. Milestones and Deliverables:

  • Identify project milestones or deliverables that trigger payment. Outline the specific criteria or completion indicators for each milestone.

4. Invoicing Procedures:

  • Detail the requirements for submitting invoices, including the format, content, and any supporting documentation needed.
  • Specify the contact person or department responsible for processing invoices and the preferred means of delivery (email, mail, etc.).

5. Retainage or Holdbacks:

  • Address any provisions for retainage or holdbacks, where a portion of the payment may be withheld until project completion or satisfaction of specific conditions.

6. Late Payment Penalties:

  • Define any penalties or interest charges for late payments, specifying the grace period and the percentage or amount of the penalty.

7. Taxes and Fees:

  • Clarify whether prices quoted in the agreement include taxes and detail which party is responsible for any associated taxes or fees.

8. Confirmation of Receipt:

  • Specify the procedure for confirming receipt of payment, such as an acknowledgment of payment in writing upon reception.

9. Currency and Exchange Rates:

  • Clarify the currency for payment and considerations for exchange rates if working across different currencies or international projects.

By clearly defining payment and invoicing terms, both the construction company or foreman and the subcontractor can avoid misunderstandings or disputes regarding compensation, ensuring a smooth and transparent financial process throughout the project.


How do I write a subcontractor agreement?

A comprehensive subcontractor agreement should cover several critical elements:

1. Business Details:

  • Include complete business information for both the subcontractor and the hiring contractor, encompassing names, business titles, and contact information.

2. Scope of Work:

  • Clearly define the tasks, responsibilities, and limitations of the subcontractor, outlining the specific work expected and any additional duties if required.

3. Payment Terms:

  • Explicitly outline the payment schedule, terms, milestones, and procedures for invoicing to ensure a clear understanding of compensation and payment schedules.

4. Change Orders:

  • Address the protocol for handling changes in the project's scope, indicating how modifications will be evaluated, approved, and compensated.

5. Licensing and Insurance:

  • Specify the subcontractor's requirements for licensing, insurance coverage, and any certifications necessary to comply with regulatory and safety standards.

6. Dispute Resolution:

  • Establish procedures for addressing and resolving conflicts that may arise during the project, whether through mediation, arbitration, or legal channels.

7. Termination Clause:

  • Include provisions for the conditions and procedures governing contract termination to safeguard the interests of both parties in the event of disputes or unforeseen circumstances.

8. Flow-Down Provisions:

  • Address the obligations and responsibilities that the subcontractor is expected to extend to their subcontractors, creating a clear framework for all tiers involved in the project.

By encompassing these elements within a subcontractor agreement, both parties can work under clear and well-defined terms, promoting transparency, clarity, and a structured approach to project management and collaboration.

What goes in a subcontractor agreement?

In a Subcontractor Agreement, numerous aspects are addressed to ensure clarity and mutual understanding between the contractor and subcontractor. These may include, but are not confined to:

  1. Subcontractor's Obligations:
    • Defining the specific responsibilities and duties the subcontractor is expected to fulfill within the project.
  1. Payment Terms:
    • Outlining the payment details, including the payment schedule, method of payment, and any relevant milestones for compensation.
  1. Performance Requirements:
    • Detailing the expected standards of performance, quality, and deadlines for the subcontractor's work.
  1. Scope of Work:
    • Clearly defining the tasks, services, and limitations of the subcontractor, ensuring a clear understanding of the work expected.
  1. Change Orders:
    • Addressing the procedure for handling any changes or modifications in the project's scope, specifying how they will be evaluated, approved, and compensated.
  1. Insurance and Licensing:
    • Specifying the insurance coverage, certifications, and licensing requirements that the subcontractor needs to adhere to for compliance and safety.
  1. Dispute Resolution:
    • Establishing procedures for resolving conflicts or disagreements that may arise during the project, such as through mediation, arbitration, or legal means.
  1. Termination Conditions:
    • Outlining conditions and procedures for contract termination, safeguarding both parties' interests in cases of disputes or unexpected circumstances.

By encompassing these elements in the Subcontractor Agreement, both the contractor and subcontractor can work under transparent and structured terms, fostering a more cooperative and efficient project management environment.

What is the agreement between a subcontractor and a contractor?

The agreement between a subcontractor and a contractor outlines the responsibilities, liabilities, and obligations of the subcontractor regarding the project. If the subcontractor fails to perform the work as agreed or causes delays to the overall project, they will be responsible for covering all resulting losses, costs, expenses, liabilities, and damages. This includes both direct and indirect damages sustained by the contractor due to the subcontractor's actions.

Sample for Concrete Subcontractor Agreement

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