Named Ranges in Microsoft Excel: A Comprehensive Guide

28 Feb, 2023
Paresh @Boloforms
1 min read
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Named Ranges are a powerful tool in Microsoft Excel for organizing data and making calculations. Named ranges allow you to assign a descriptive name to a selected range of cells, making it easier to refer to them when creating calculations or referencing data from other worksheets.

Named ranges can be created in several different ways. The quickest way is to select a range of cells, right click on the selection, and select “Define Named Range”. From here, you can enter a name for the range and Excel will automatically create the named range. Another way to create a named range is to go to the Formulas tab in the ribbon, click “Name Manager”, and then click “New”. Here, you can enter a name and specified the cells to include in the range.

Once a named range has been created, you can easily reference it in formulas by simply entering the name. For example, if you have a named range called “TotalSales” that includes the total sales for the year, you can use the formula =SUM(TotalSales) to calculate the total. This makes it much easier to quickly update formulas when changes are made to the data.

Another advantage of using named ranges is that they make it much easier to read complex formulas. Instead of having long strings of cell references, you can simply write the named range name in the formula and Excel will know what cells to reference. It also makes it easier to quickly understand the purpose of the formula without having to decipher the cell references.

Finally, named ranges can also be used to quickly create charts or tables. By selecting the named range, Excel will automatically create a chart or table using the data included in the range. This saves time and makes it much easier to quickly create visuals from the data.

In conclusion, named ranges in Microsoft Excel are an invaluable tool for organizing and managing data. By understanding how to create, manage, and use named ranges, you can make your calculations more efficient, more accurate, and more understandable.