How to Write a Signature

9 Jan, 2024
Paresh @Boloforms
8 min read
How to Write a Signature

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Welcome to the ultimate guide to crafting the perfect signature! In this article, we'll delve into creating an iconic and fitting signature for every occasion. From understanding various signature styles to tailoring one that resonates with your unique style and purpose, let's perfect your signature.

1. Identify the Purpose Behind Your Signature

Each context demands a unique signature. Your email sign-off differs from a legal document signature. Tailoring your signature to each context is key. Here are examples:

Email Signature

Tailoring email signatures to suit different contexts is essential for effective communication. In business emails, it's customary to include the sender's name in line with the company's branding, often accompanied by the company logo. Additional contact details such as phone numbers may feature in cold emails for enhanced accessibility.

Conversely, personal email signatures have evolved to a simpler format, typically comprising solely the sender's name. This minimalistic approach has gained popularity, notably among modern startups embracing a more casual and fresh style.

The adaptability of email signatures enables individuals to convey professionalism in business correspondence while embracing a more relaxed tone in personal communication.

Word signature

Despite being a lesser-known feature, Microsoft Word offers a legal eSignature capability through its Signature Line feature, conveniently located under the "Insert" tab. This feature allows users to input signature details like the signer's name, title, and email address. Moreover, users can provide specific instructions for the signer and create a placeholder signature marked by a cross.

In this process, signers can upload an image of their signature, which Word inserts into the document, ensuring its integrity by restricting subsequent alterations.

While this method serves as a free and functional means to incorporate signatures, it might not be the most user-friendly or expedient option when requesting signatures from others. Its intricacies and potential lack of intuitiveness could pose challenges for recipients unfamiliar with the process.

PDF signature

Creating a signature on a PDF commonly involves utilizing specialized electronic signature software, such as BoloForms.

These online platforms offer a seamless experience, enabling users to upload their PDF documents, incorporate appropriate signature fields, and send out digital signature requests. Additionally, they provide real-time updates on the signing progress, furnish valuable analytics, and often support users in drafting by offering access to legal templates.

For further information, you can explore the details provided here.

These software solutions streamline the signing process, enhancing efficiency and offering valuable insights while ensuring the legality and security of digital signatures on PDF documents.

Google Docs signature

Although Google Docs doesn't offer a direct feature for adding a signature, you can manually draw one within the document.

To add a signature to your Google Doc, navigate to Insert, then Draw, and select New. This will open the drawing tool, where you can use the Line tool and choose Scribble to start creating your signature. You can use a mouse, touchscreen, or trackpad to draw your signature.

It's important to note that this type of signature is generally symbolic and may not hold legal validity. It's suitable for informal documents but not recommended for legally binding contracts.

For a legally binding digital signature in your Google Doc, you'll need to first download it as a PDF or DOC file. Then, you can upload it to a digital signing platform like BoloForms to incorporate the necessary signature fields.

Boloforms and similar platforms offer features that guide signers through the signing process, making it easy even for individuals who aren't tech-savvy. These platforms can be integrated with other online tools, automating the signature collection process and enhancing customer service.

To explore these capabilities, you can create a free BoloForms account and leverage its functionalities for streamlined and legally binding digital signatures.


2. Choose any Signature Style

Understanding how to translate your style into your signature style involves a thoughtful exploration of various elements:

How to choose a style for your digital signatures

Digital signatures offer the flexibility to personalize your sign-off without relying on artistic abilities.

You can initiate by typing your name, a nickname, or even your initials as your signature. The beauty lies in the freedom to select any variation that represents you without concern for maintaining an "official" appearance.

This approach allows for easy customization, ensuring that your digital signature reflects your identity without the constraints of traditional pen-and-ink signatures.

Selecting a Font
Begin by exploring various fonts to find one that resonates with your style. Experiment with different typefaces until you discover a font that reflects your preferred aesthetic and personality.

Applying Text Formatting
Once you've settled on a font, personalize your signature further by applying formatting options. Adjusting the size and color of the text can add an extra layer of uniqueness. Consider how these formatting choices enhance the overall appearance and representation of your signature.

Creating Your Unique Signature
After making these adjustments, you can capture your signature by taking a screenshot or saving it as an image. This transformed digital signature will be ready for use across online platforms, reflecting your individuality and personal taste.

This method allows for an easy and personalized approach to crafting a digital signature that aligns with your style preferences.

Crafting a Handwritten Signature Style

Crafting a signature style encompasses more than merely selecting a font; it aims to create a distinctive and memorable sign-off.

This process often leads to the development of a signature that stands out and becomes easily recognizable.

Seeking Inspiration Online
Initiate the process by seeking inspiration for handwritten signature styles on the internet. Delve into the signatures of notable personalities like celebrities known for their iconic signatures. These individuals often have refined and distinct signatures, providing a wealth of inspiration.

Researching Celebrity Signatures
Narrow down your search by focusing on celebrities who share your initials or name. Create a dedicated folder to collect and organize the signatures that resonate with you the most. As you compile these signatures, you'll gradually discern elements that appeal to your personal style.

Experimenting with Styles
Begin experimenting by attempting to replicate the signature styles that caught your attention. Emulate different styles to explore their nuances before dismissing any. While some styles might seem challenging to reproduce, you might discover aspects you unexpectedly appreciate in the process.

Continual Exploration and Refinement
Continue exploring various styles and combinations to uncover the one that resonates most with you. Embrace the opportunity to infuse your own unique touch into the signature. Consider adding subtle flourishes or experimenting with calligraphy elements for a more intricate and personalized signature.

Practice and Consistency
Once you've found a style you're drawn to, practice drawing it repeatedly to ensure consistency. Consistent practice will help solidify your signature's distinctiveness and ensure you can reproduce it reliably.

Adopting Your New Signature
After honing your signature style, confidently incorporate it into your signing routine. Use your newly crafted signature across various documents and occasions, reflecting your individuality and personal flair.

3. The Signature Style Should Always Be Aligned With Its Purpose 

A signature's effectiveness is rooted in its alignment with its intended purpose, adapting to the context and the individual signing.

A Prime Example: Walt Disney's Signature

Walt Disney's autograph stands as a testament to the impact of a well-crafted signature. His meticulously designed and easily legible signature evolved into the emblem of one of the world's largest companies.

Walt Disney Signature

Disney's signature, with its distinctive touches like the dotted "i" and unique all-caps handwriting, was deliberately fashioned. As an artist, Disney took pride in crafting his signature, which later served as inspiration for the iconic logo of his company.

The transformation of this signature into a logo involved refining existing elements to ensure consistency and enhanced recognizability. The outcome? A globally recognized symbol and an enduring icon of popular culture.

While crafting a signature as renowned as Disney's may be rare, creating an impactful and recognizable signature is within reach for everyone.

Key Considerations for Crafting an Iconic Signature

  • Simplicity is Key: Focus on simplicity by incorporating one or two distinctive elements that draw attention to your name without overshadowing it.
  • Personal Touches: Infuse unique touches that reflect your individuality and style into your signature.
  • Consistency and Identifiability: Ensure your signature remains consistent and easily identifiable across various mediums and situations.

Crafting a signature that echoes your identity and purpose involves a balance of simplicity, uniqueness, and legibility, allowing it to make a lasting impression without overwhelming its purpose.

Try BoloForms to Write a Signature Like a Boss

Write a Signature

Easily Create Your Personalized Digital Signature with BoloForms

If you're seeking a seamless way to design a customized digital signature, BoloForms's free online signature creator offers an array of user-friendly features to suit your needs.

Key Features

Drawn Signatures Made Easy: The signature maker within BoloForms facilitates the creation of a digital signature that replicates your handwritten sign-off, perfect for online purposes.

Font Visualization for Written Signatures: Experiment with various fonts effortlessly using the signature maker, enabling you to preview how different styles complement your signature. Additionally, customize the color of your signature to match your preferences.

Free and User-Friendly: No signup is necessary; simply visit the webpage and commence the signature creation process hassle-free.

Whether you prefer a digital signature that resembles your handwritten one or wish to explore different fonts and colors, BoloForms's free online signature maker offers an intuitive platform to craft your new signature.


In conclusion, a powerful signature doesn't always require intricate designs or elaborate details. What truly matters is crafting a signature that balances simplicity for replication and uniqueness for memorability.

If you're seeking a more efficient way to manage document signings and upgrade your workflow, consider transitioning to online document signing with BoloForms. Their platform offers a free account to facilitate seamless signing and signature requests.

Take the first step toward a more streamlined signing process by creating your free account here. Begin signing and requesting the signatures you require effortlessly and efficiently.


What is a signature?

A signature is a representation of someone's name or identity, either handwritten or digitally created. It serves as a means for an individual to provide their legally binding agreement to a document or contract, associating the image with a specific person.

What are the different types of signatures?

There are three primary types of signatures:

  • A wet signature is a physical mark made by hand.
  • Clickwrap signatures involve simple ticks in boxes, often used for accepting terms and conditions.
  • Digital signatures are electronic versions of wet signatures, using authentication mechanisms to capture timestamps during the signing process, ensuring legal validity.

What is a signature maker?

A signature maker is a tool, often available online, that facilitates the creation of personalized signatures for digitally signing documents, offering a quick and convenient process.

What should a signature look like?

While there are no strict rules, a typical signature incorporates a person's name, initials, or a blend of both. Though some signatures may appear illegible, they often highlight the first letter or capitalize it, making initials the focal point.

How do I find the right signature for me?

Discovering the ideal signature involves seeking inspiration and practicing writing it in various styles and iterations. Experiment with different letter formations and connections between letters. Additionally, exploring calligraphy styles can inspire unique flourishes and designs.

How can I improve my signature?

Enhance your signature's style by personalizing it and making it distinct. Experiment with different styles for your initials and consider extending your signature or adding a flourish to the final letter. Identify the elements you appreciate in your current signature and incorporate them into your refined version.

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