How to Sign a PDF on Windows: 5 Ways Compared

2 Feb, 2024
paresh
Paresh @Boloforms
6 min read
How to Sign a PDF on Windows: 5 Ways Compared
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Introduction

In today's dynamic business landscape, the significance of signing PDF documents cannot be overstated. The transition to electronic signatures has become pivotal for businesses seeking to streamline processes, reduce costs, and provide a seamless signing experience for individuals across various devices. In this article, we will guide you through the process of signing a PDF on virtually any device, offering a comprehensive comparison of different methods and advising on the optimal circumstances for each. By the end of this exploration, you will have a clear understanding of the most suitable approach for your specific needs and when to deploy it. Let's embark on this journey to demystify the diverse avenues of PDF signing.

How to Sign a PDF on Windows?

Given its widespread global usage, Windows stands as the predominant operating system. If you find yourself using a Windows PC, here's a straightforward guide on how to sign a PDF document efficiently:

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Electronic signature software and apps are digital tools designed to facilitate the creation and utilization of electronic signatures in an online environment. These platforms not only empower users to sign documents electronically but also enable the creation of legally binding electronic documents. Below, we highlight some of the top electronic signature platforms available:

BoloForms Signature
BoloForms

BoloForms presents itself as a user-friendly and cost-effective e-signature solution, catering to those seeking legally binding digital signatures for forms, proposals, and agreements without relying on Adobe. Here's a simple guide on how to sign a PDF using BoloForms:

  1. Upload Your PDF:
    • Begin by uploading your PDF to the BoloForms platform.
    • Add signature fields wherever necessary within the document.
  2. Initiate Signatures:
    • Add the signer.
    • Send the document to the signees for their signatures.
  3. Signee Guidance:
    • Signees receive email notifications prompting them to sign the document.
    • BoloForms guides them through the process, helping create their digital signature if needed.
  4. Tracking and Notifications:
    • Utilize the BoloForms platform to monitor the signing progress.
    • Receive notifications and gentle reminders to ensure all parties sign the document.

Whether opting for the free version or a business account with unlimited templates and signature requests, BoloForms aims to provide a seamless and efficient electronic signature experience. Access BoloForms for free or explore additional features by signing up for a business account here.

Adobe Sign

Adobe Sign
Adobe Sign

Leveraging the power of Adobe Acrobat Pro DC, Adobe Sign emerges as a robust online signing platform, enabling users to seamlessly sign PDF documents across various devices, including PCs. For a detailed comparison, explore our Adobe Sign vs. DocuSign article.

Here's a step-by-step guide on how to effectively use Adobe Sign:

  1. Upload Your Documents:
    • Integrate with platforms like Google Drive, Microsoft 365, or Box to access your stored documents.
    • Upload your desired documents to the Adobe Sign platform.
  2. Prepare PDFs for Signing:
    • Input the email addresses of your intended signees and include a personalized message.
    • Add the PDF document that requires signatures.
    • Utilize the drag-and-drop editor to incorporate signature fields.
  3. Send for Signatures:
    • Once prepared, send the document to the designated signees for their signatures.
  4. Monitor Signing Progress:
    • Receive instant notifications when your document is signed.
    • Utilize the dashboard to track the status of all documents, ensuring you stay informed about approvals.

For those exploring alternatives to Adobe, consider our recommendations for top Adobe Sign competitors.

PDFelement

PDFelement
PDFelement

PDFelement emerges as a versatile PDF editor compatible with both Windows and Mac, offering a user-friendly interface for detailed PDF document editing. Positioned as a compelling alternative to Adobe software, PDFelement facilitates the creation, editing, and conversion of PDFs with ease.

Here's a guide on how to effectively use PDFelement:

  1. Open or Create Your PDF:
    • Utilize the "One-Click PDF Creation" feature to create new PDFs or open existing ones effortlessly.
  2. Prepare Your Document:
    • Customize your PDF by adding signature fields, comments, drawings, stamps, and attachments.
    • Enhance document context to meet your specific needs.
  3. Sign Your Document:
    • Sign in with your Signature ID within PDFelement.
    • Create a new ID or import an existing one from your computer.
    • Both the sender and signees need to independently go through this step to sign the PDF.

Please note that PDFelement doesn't provide guided instructions for signees, so it's important to inform them on how to use the platform effectively.

Unlock the potential of PDFelement for comprehensive PDF document management and signature implementation.

DocuSign

DocuSign
DocuSign

DocuSign stands out as an online signing platform providing the flexibility to sign documents from various devices, including a MacBook. It caters to users seeking advanced settings, though it might be initially overwhelming for newcomers. Notably, DocuSign allows users to monitor the status of their signatures and offers the ability to draft contracts in over 40 languages. For those seeking cost-effective alternatives, there are free options available.

Here's a step-by-step guide on how to take a signature using DocuSign:

  1. Upload Your Document: Log in to your DocuSign account. Upload the document you want to be signed.
  2. Add Recipients: Specify the recipients who need to sign the document. Assign signature fields to indicate where each recipient needs to sign.
  3. Configure Advanced Settings (Optional): Explore advanced settings if needed, such as setting the signing order, defining recipient roles, or adding additional fields.
  4. Send for Signatures: Once configured, send the document for signatures. Recipients will receive an email notification with a link to access and sign the document.
  5. Monitor Signature Status: Use the DocuSign platform to track the status of the signatures. Receive notifications as each recipient signs the document.
  6. Access Completed Document: Once all parties have signed, access the completed document within your DocuSign account.

DocuSign offers a comprehensive and secure platform for electronic signatures, providing a convenient solution for individuals and businesses alike.

PandaDoc

PandaDoc
PandaDoc

PandaDoc emerges as a robust electronic signature platform, offering users the capability to set up PDFs and incorporate them into interactive proposals with online signature features. This versatile platform enables users to track and manage proposals, providing insights into interactions and streamlining the overall process. PandaDoc ensures accessibility across various devices, with responsive apps for Android and iOS, and seamless compatibility with both Windows and macOS.

Here's a step-by-step guide on how to take a signature using PandaDoc:

  1. Document Setup:
    • Log in to your PandaDoc account.
    • Create a new document or upload an existing PDF that requires a signature.
  2. Interactive Proposal Elements (Optional):
    • If needed, add interactive elements to enhance your proposals, such as images, pricing tables, or text blocks.
  3. Insert Signature Fields:
    • Place signature fields within the document where signatures are required.
    • PandaDoc typically offers a user-friendly interface for this process.
  4. Add Recipients:
    • Specify the recipients who need to sign the document.
    • Assign signature fields accordingly to guide each recipient in the signing process.
  5. Customize Email Notifications:
    • Tailor email notifications to alert recipients about the document requiring their signature.
    • Include personalized messages to prompt action.
  6. Send for Signatures:
    • Once configured, send the document for signatures.
    • Recipients will receive email notifications and can access the document directly from the email.
  7. Track Document Interactions:
    • Utilize the PandaDoc platform to monitor interactions with the document.
    • Receive real-time updates on who has viewed, interacted, or signed the proposal.
  8. Access Completed Document: Once all required signatures are obtained, access the completed document within your PandaDoc account.

PandaDoc offers a comprehensive solution for document management, e-signatures, and proposal creation, making it a valuable tool for businesses seeking efficient and collaborative document workflows.

Conclusion

In conclusion, the evolution of electronic signatures has revolutionized the way businesses handle PDF documents, offering efficiency, cost savings, and a seamless signing experience across diverse devices. As we explored various platforms, BoloForms stands out for its user-friendly approach and cost-effectiveness, while Adobe Sign showcases robust features backed by Adobe's expertise. PDFelement provides versatility and ease of use, and DocuSign offers advanced settings with multi-device accessibility. Finally, PandaDoc excels in creating interactive proposals with online signature capabilities.

Choose the platform that aligns with your specific needs, whether it's streamlined simplicity, advanced features, or collaborative proposal management. Embrace the power of electronic signatures to elevate your document workflows in today's dynamic business environment.

FAQs

Is BoloForms suitable for businesses of all sizes?

Yes, BoloForms caters to both individual users and businesses, offering a user-friendly experience and cost-effective solutions.

Can Adobe Sign integrate with various document storage platforms?

Absolutely. Adobe Sign seamlessly integrates with platforms like Google Drive, Microsoft 365, and Box, providing convenient access to stored documents.

Does PDFelement offer guided instructions for signees?

PDFelement doesn't provide guided instructions for signees, so it's recommended to inform them on how to use the platform effectively.

How does DocuSign address advanced settings?

DocuSign caters to users seeking advanced settings, allowing configuration of signing orders, defining recipient roles, and more for a tailored signing experience.

Can PandaDoc be used for collaborative proposal management?

Yes, PandaDoc excels in creating interactive proposals with online signature capabilities, providing a collaborative and efficient solution for businesses.

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