How to Lease Commercial Property?

11 Nov, 2023
Paresh @Boloforms
7 min read
How to Lease Commercial Property?

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Commercial property owners strive to attract top-tier tenants, while business operators are on the lookout for the ideal commercial space that perfectly aligns with their operational needs and preferences.

This comprehensive resource empowers tenants by shedding light on the intricacies of the leasing process and equips them with invaluable insights as entrepreneurs. It encompasses invaluable information, including a leasing checklist and expert tips tailored to the commercial property leasing journey.

What do you mean by Commercial Lease?

A commercial lease constitutes a legally binding agreement between a property owner and a business tenant, granting them the right to conduct their business activities within the leased premises. These lease arrangements apply to a wide range of business-related properties, encompassing:

  1. Retail establishments and shopping centers
  2. Medical facilities, such as clinics, nursing homes, and medical centers
  3. Dining establishments like restaurants and cafes
  4. Retail businesses like bakeries and grocery stores
  5. Office complexes

How to Lease Commercial Real Estate

Navigating the process of securing a commercial lease involves several crucial steps, ensuring a harmonious partnership between tenant and landlord. Here's an expanded breakdown of the essential stages:

Step 1 – Define Your Parameters

Before initiating your quest for the perfect commercial space, you must clearly outline your business's specific requirements and constraints. Consider factors such as:

  • Space Size: Tailor the space to suit your business operations. For instance, a restaurant and an office have distinct spatial needs. Calculate the required square footage based on customer traffic, layout, and storage.
  • Location Preferences: The location of your business significantly impacts customer interactions. Assess potential locations based on their ability to attract clientele. This is particularly vital for retail businesses. Factors to consider include local demographics, income levels, and traffic volume. The right location can enhance visibility and business growth.
  • Property Type: Commercial properties come in various types, including industrial, retail, and office spaces. Your choice should align with your business goals and specific needs to avoid operational challenges. For example, a retail business should ideally be situated in a high-visibility area with a storefront.
  • Budget Considerations: Determine your maximum budget to streamline your property search. Take into account key lease factors such as monthly rent, annual rent escalations, and additional expenses like insurance, property taxes, parking, and utilities. Moreover, factor in potential build-out costs and improvements required based on your business type. A comprehensive budget analysis is vital.

Step 2 – Understand the Area

After defining your space requirements, it's essential to thoroughly research the chosen area. Key factors to explore include:

  • Location Considerations: The accessibility, safety, demographics, foot traffic, competition, and growth potential should be carefully assessed. For example, industrial plants might flourish in business parks, while coffee shops require a bustling urban setting with high foot traffic.
  • Zoning and Nuisance Laws: Zoning laws dictate land use regulations in specific areas. They influence your business operations and must align with your intended activities. Additionally, research nuisance laws, as any noise or disruptions may lead to legal issues.

Step 3 – Employ a Commercial Real Estate Agent

Engaging a qualified commercial real estate agent is highly advantageous. They can help you in several ways:

  • Access to a Wider Property Pool: Real estate agents have access to a broader range of properties than you might find on your own.
  • Negotiation Expertise: Agents leverage their industry knowledge and experience to negotiate lease terms and other critical details.

When selecting an agent, prioritize those with experience in your industry and chosen location, and check their track record of successful transactions.

Step 4 – Present a Letter of Intent (LOI)

A Letter of Intent (LOI) is a non-binding document that outlines the potential lease agreement's terms. It serves as the foundation for negotiations between the tenant and landlord. Key elements in the LOI include the lease duration, rent amount, concessions, and other terms open for discussion.

By submitting a comprehensive LOI, you demonstrate your commitment to the property and your intent to negotiate in good faith.

Step 5 – Negotiate Lease Terms

Negotiation is a critical phase in the leasing process. Everything in the lease is open to negotiation. Key elements to address include:

  • Lease Rate: The rent amount.
  • Rent Increases: Terms governing rent escalations.
  • Lease Duration: The length of the lease.
  • Late Fee: Penalties for late payments.
  • Option to Purchase: If applicable.
  • Tenant Indemnity: The tenant's liability protection.
  • Commencement Date: The official start date.
  • Renewal Options: Provisions for lease renewals.

Collaborate closely with your commercial real estate agent and, if necessary, legal counsel to ensure that the lease terms align with your business's needs and are favorable.

Step 6 – Execute a Commercial Lease Agreement

Once lease terms are agreed upon, it's time to formalize the agreement by signing a commercial lease contract. This document is legally binding and outlines all the terms and conditions of the lease.

Carefully review the lease agreement to ensure you understand all the stipulations before affixing your signature. By signing, you commit to fulfilling your obligations under the agreement, making it imperative that you are comfortable with the terms.

Navigating these steps diligently will help you secure a commercial lease that best suits your business needs and objectives while fostering a successful landlord-tenant relationship.

The Top Choice for Real Estate: BoloForms


BoloForms is a comprehensive digital signature platform tailored to the specific demands of the real estate industry. It empowers residential and commercial agents, brokers, escrow companies, property managers, REITs, homebuilders, and developers to seamlessly manage their contract workflows.

At its core, BoloForms equips you with three pivotal functions:

  1. Digital Signature Creation: Whether you prefer drawing, typing, or uploading your signature, BoloForms offers versatile options to create your digital signature.
  2. Efficient Document Editing: Easily complete form fields and digitally sign your documents using the integrated editor.
  3. Streamlined Document Sharing: Send your documents to involved parties, initiating signature requests with utmost ease.

These essential features serve as the cornerstone of BoloForms, enabling you to efficiently sign and process a myriad of real estate forms, contracts, documents, and agreements. Moreover, BoloForms offers additional features specifically designed to meet the unique needs of the real estate industry.

One standout feature is the availability of pre-made templates, which not only save you valuable time but also provide essential legal protection. These contract templates have undergone thorough scrutiny by legal experts to ensure compliance and reliability. Furthermore, these templates can be effortlessly customized and personalized to suit your specific requirements. Once signed, these contracts are legally binding, offering you the peace of mind and legal security you need in real estate transactions.

Legal Forms

BoloForms offers a diverse range of real estate templates that cater to your specific needs, including:

  1. Lease Amendment
  2. Property management agreement
  3. Month-to-month rental agreement
  4. Short-Term Rental Agreement
  5. Sublease agreement
  6. Late Rent Notice
  7. Commercial Lease Agreement Addendum
  8. Commercial Lease Agreement Template
  9. Commercial Lease Application Form

These templates are meticulously designed to simplify and expedite the document creation and signing process.


Securing a commercial lease is a pivotal step for both property owners and business operators. It's a symbiotic relationship where the right match can lead to mutual success. This comprehensive guide has provided valuable insights into the intricacies of the leasing process, enabling business owners to embark on this journey well-prepared.

Understanding what a commercial lease entails and following the six essential steps outlined in this guide will pave the way for a seamless and mutually beneficial leasing experience. By diligently defining your parameters, researching the area, enlisting the help of a knowledgeable commercial real estate agent, presenting a Letter of Intent, skillfully negotiating lease terms, and ultimately signing the commercial lease agreement, you'll be equipped to make informed decisions and secure the ideal space for your business.

Remember, the right commercial space can significantly impact your business's success. Therefore, thorough preparation and consideration at each step of the leasing process are crucial in achieving your goals and creating a harmonious and productive landlord-tenant relationship.


What is the commercial leasing process?

Navigating the commercial leasing process involves two key players: the landlord and the tenant. It commences by assessing the business requirements and actively seeking a property that best aligns with these needs.

How to start a commercial leasing business?

For those new to commercial leasing and embarking on their first-time experience, here's a concise overview of the commercial leasing process:

  1. Locate a Suitable Space: Begin by searching for a location that meets your business needs.
  2. Property Tour with Your General Commercial Contractor: Visit the potential spaces along with your contractor to assess their suitability.
  3. Prepare and Submit a Lease Offer: Craft a lease offer and submit it to the landlord.
  4. Await a Response: Give the landlord time to respond to your offer.
  5. Review and Negotiate: Carefully examine the terms and conditions, and engage in negotiations if necessary.
  6. Lease Draft: Once terms are agreed upon, a lease draft is prepared.
  7. Legal Review: Have an attorney review the lease to ensure it aligns with your interests and protects your rights.

When both parties, the lessor and the lessee, sign and notarize or register the lease agreement, it becomes a legally binding contract. Particularly, when a lease agreement extends beyond 12 months, it must adhere to stringent rent control laws. These laws typically favor and protect the rights of the lessee.

What is the difference between a lease and rent a commercial property?

In a rented property, ownership is retained by the property owner or landlord. It's evident that in leasing, the lessee assumes responsibility for property maintenance, while in renting, the landlord or owner remains responsible for property upkeep.

What are the two methods of leasing?

There are two primary methods of leasing: operating leases and financing leases (capital leases). These methods differ in how they handle the risks and rewards associated with ownership of the leased asset.